Pricing
Three different jobs, priced separately. Pick the one that matches where you are.
Figures are indicative until confirmed in a written assessment. Published prices are informational and are not an offer. This is not legal or tax advice.
Hire without a Polish entity
You employ your person in Poland directly, under Polish law, without setting up a company. Certa runs the monthly contributions and tax calculations. You remain the legal employer.
Hiring without an entity does not by itself decide whether your company has a taxable presence (permanent establishment) in Poland. A detailed PE review with a licensed tax adviser is scoped and priced separately from the free initial assessment.
Assessment
Free to start
The initial assessment is free and covers a preliminary review of your situation and an indication of the appropriate service. Detailed analysis, legal or tax advice from licensed partner advisers, and implementation are scoped and priced separately before any paid work begins.
Setup
Quoted after assessment
Scoped per case at the assessment; not zero and not included in the monthly fee.
Monthly fee
EUR 300 /employee/month
net of VAT · per person, not per company · no volume discount
| People employed | Certa fee per month |
|---|---|
| 1 | EUR 300 net of VAT |
| 3 | EUR 900 net of VAT |
| 5 | EUR 1,500 net of VAT |
Certa's fee only. Salary and employer contributions come on top — you fund the full employment cost directly.
Included
- • Monthly contribution and income-tax calculation
- • Filings prepared; you fund directly
- • Bilingual employment contract under Polish law (setup)
- • Payer arrangement and ZUS registration (setup)
- • One invoice, one contact, in English
Not included
- • Salary and employer contributions — you fund the full employment cost directly; the employee's own contributions and income-tax advance are paid out of the gross salary. None of this is part of Certa's fee
- • Setup work — quoted after the assessment
- • Detailed analysis and legal or tax advice from licensed partner advisers — scoped and priced separately before any paid work begins
All prices are net of VAT. For foreign business customers with no fixed establishment in Poland, we do not add Polish VAT to our invoices: EU companies with a valid VAT number account for VAT in their own country under the reverse-charge mechanism, and customers outside the EU are billed net. Whether this applies to you depends on your status and is confirmed in the written quote.
Want the whole monthly budget, including salaries and contributions? Use the budget calculator.
Set up a Polish company
We coordinate the incorporation of your Polish company (sp. z o.o.). The company then becomes the employer. Your Polish company is the employer.
Setup (one-off)
EUR 1,000–5,000
+ VAT · One-off fee from EUR 1,000 to EUR 5,000 + VAT, depending on the complexity of the structure. Notarial and court fees within the agreed company setup scope are included; the exact scope and figure are confirmed at the assessment.
After incorporation
Once the company is running, ongoing accounting starts from EUR 1,000/month + VAT. This is the same fee as the route “Run an existing Polish entity” — charged once, not twice.
Included
- • Coordinating the incorporation of the company
- • Notarial and court fees within the agreed company setup scope
Not included
- • Share capital — funding for the company, not a fee paid to Certa
- • Ongoing accounting — see the route “Run an existing Polish entity”
Prices are shown net, + VAT. The VAT treatment of your invoice is confirmed in the written quote.
Details: how company setup works.
Run an existing Polish entity
Full accounting, payroll and compliance for a foreign-owned Polish company (sp. z o.o.) or branch. Your Polish entity is the employer.
Monthly fee
from EUR 1,000 /entity/month
+ VAT · Starts from EUR 1,000/month + VAT per entity and scales with the volume and complexity of the books; the confirmed monthly figure comes out of the assessment, in writing.
Onboarding
Quoted after assessment
Any onboarding or catch-up work is scoped at the assessment; no fixed amount is published.
Included
- • Monthly bookkeeping under Polish accounting rules
- • Payroll for your Polish-based staff
- • VAT filings and statutory reporting
Not included
- • Historical catch-up filings, multiple entities, cross-border VAT chains or transfer pricing — scoped at the assessment
- • Salaries, contributions and taxes of the entity — paid by the entity
Prices are shown net, + VAT. The VAT treatment of your invoice is confirmed in the written quote.
Details: what the monthly service covers.
What these prices do not cover
| Item | Route | How it is priced |
|---|---|---|
| Setup for employing without an entity | Hire without a Polish entity | Quoted after the assessment |
| Salary and employer contributions (the employee's contributions and income-tax advance come out of the gross salary) | Hire without a Polish entity | Funded by you directly; not part of Certa's fee |
| Onboarding or catch-up work for an existing entity | Run an existing Polish entity | Quoted after the assessment |
| Detailed analysis and legal or tax advice | All routes | Disclosed upfront, before anything begins |
There is no single all-in price: the monthly fee, the setup and your own employment costs are separate items, and the exact scope is confirmed in writing after the assessment.
Why setup is scoped, not a fixed number
Setup is priced per case once the assessment is done, because the work depends on the specifics. Typical factors:
- • Number of people you're setting up
- • The country basis and treaty that applies to you
- • Complexity of the role (e.g. anything sales- or management-facing)
- • How much HR documentation needs to be built from scratch
- • Any posting / A1 elements that need handling
How the ongoing fee works
Flat and salary-independent — the monthly fee doesn't change with how much the person earns. Filings are prepared to the statutory monthly deadlines.
Not a percentage of payroll — and no currency margins or deposits. You pay for the compliance work; you fund salary, contributions and tax directly.
Not legal or tax advice. Figures are indicative until confirmed in a written assessment. Ongoing EUR 300 per employee per month, net of VAT.