Employer setup & compliance in Poland — our packages

For employers who want the scope and the price in plain terms. This page is general information, not legal or tax advice.

The short version

Three steps, three clear scopes — Assessment → Setup → Ongoing. You are never buying a vague “service”; you know what you get at each stage.

• Assessment is free to start.
• Ongoing compliance is a flat fee from EUR 300 / month + VAT, whatever the salary.

That is the whole model — deliberately simpler than a per-head platform fee or the cost of standing up a Polish subsidiary. And throughout: you stay the employer, and money never passes through us.

The three steps

Step 1 — Assessment (free to start). We review your situation, confirm the legal basis for your country, and screen the role’s permanent-establishment risk together with a licensed tax adviser. You leave with a recommended model and an honest read on whether this route fits — including if it does not. Genuinely complex cases may need paid advisory work from our partner lawyer and tax adviser, and we tell you that before any cost.

Step 2 — Setup. A bilingual employment contract under Polish law, the payer arrangement, the HR documentation a Polish employer needs (personnel files, mandatory information, RODO paperwork), and ZUS registration by power of attorney. Where medical checks and health-and-safety training are required before work starts, we coordinate them.

Step 3 — Ongoing (from EUR 300 / month + VAT). Each month we calculate the contributions and the income-tax advance, prepare the filings, and give you the figures and deadlines. You fund everything directly; no money passes through us. One invoice, one point of contact, in English and your timezone.

How pricing works

The ongoing fee is flat and salary-independent — you are paying for the work, not a slice of payroll. For one to a handful of hires, this model is built to be proportionate. Exact figures for your case come out of the assessment.

Your options, honestly compared

Option	Legal employer	Best for	Main trade-off
This route (direct employment)	Your company	1–5 hires in Poland, a direct relationship	Needs a case assessment first
EOR platform	The platform	Fast hiring where a third-party employer is acceptable	A different legal product — the platform becomes the employer; around USD 599 / person / month (published standard pricing, July 2026, subject to change) on top of salary and taxes
Polish subsidiary	Your Polish company	A larger local team or operations	Roughly 15–20k USD to set up, ~40k USD a year to run
B2B contractor	Nobody — a business-to-business contract	A genuinely independent business relationship	Poland’s strengthened labour inspection (2026 reform) can treat B2B that works like employment as employment; a genuine employment contract substantially mitigates that specific risk

It suits companies hiring one to a few people in Poland who want a direct employment relationship handled locally. It is not the right fit for a large sales team with contracting authority (PE risk), very fast scaling to many people (a subsidiary usually wins), or anyone who wants a third party to be the legal employer (that is what an EOR is for). We will tell you which camp you are in — that is the point of the assessment. Not an EOR. Not a workaround.

When it is time to talk to us

Reach out when you have a candidate and want a scope and a number, or when you are comparing this against a subsidiary or a platform and want an honest side-by-side.

Related: the detail on how to hire an employee in Poland, your social-security obligations, and the monthly payroll.

Book an assessment → · See pricing →

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General information about a service, not legal or tax advice. Scope and figures are confirmed for your specific case; pricing shown is indicative and starts from EUR 300/month + VAT.