Packages — Assessment / Setup / Ongoing
Employer setup & compliance in Poland — our packages
Our three-step model for foreign employers hiring in Poland: assessment, setup and ongoing compliance. EUR 300 per employee/month.
“How much does it cost and how does it work?”
For employers who want the scope and the price in plain terms.
The short version
Three steps, three clear scopes — Assessment → Setup → Ongoing. You are never buying a vague “service”; you know what you get at each stage.
- Assessment is free to start.
- Ongoing compliance is a flat fee of EUR 300 per employee per month (net of VAT), whatever the salary.
That is the whole model — deliberately simpler than a per-head platform fee or the cost of standing up a Polish subsidiary. And throughout: you stay the employer, and money never passes through us.
The three steps
Step 1 — Assessment (free to start). We review your situation, confirm the legal basis for your country, and screen the role’s permanent-establishment risk together with a licensed tax adviser. This model is for foreign employers from the EU, EEA or Switzerland with no registered office, branch or permanent establishment in Poland — screened for your case with a licensed tax adviser, and subject to employment/tax/social-security assessment for the specific setup. You leave with a recommended model and an honest read on whether this route fits — including if it does not. Genuinely complex cases may need paid advisory work from our partner lawyer and tax adviser, and we tell you that before any cost.
Step 2 — Setup. A bilingual employment contract under Polish law, the payer arrangement, the HR documentation a Polish employer needs (personnel files, mandatory information, RODO paperwork), and ZUS registration by power of attorney. Where medical checks and health-and-safety training are required before work starts, we coordinate them.
Step 3 — Ongoing (EUR 300 per employee per month, net of VAT). Each month we calculate the contributions and the income-tax advance, prepare the filings, and give you the figures and deadlines. You fund the employee directly — the contributions and the tax advance are settled from there; no money passes through us. One invoice, one point of contact, in English and your timezone.
⚠ Risks we openly discuss
Skipping the assessment
Starting setup before the role and country basis are checked is how PE and reclassification problems slip through. We always start with the assessment.
How pricing works
The ongoing fee is flat and salary-independent — you are paying for the work, not a slice of payroll. For one to a handful of hires, this model is built to be proportionate. The assessment confirms the scope of the service and whether your case qualifies — it does not set the ongoing fee.
All prices are net of VAT. For foreign business customers with no fixed establishment in Poland, we do not add Polish VAT to our invoices: EU companies with a valid VAT number account for VAT in their own country under the reverse-charge mechanism, and customers outside the EU are billed net.
Your options, honestly compared
| Option | Legal employer | Best for | Main trade-off |
|---|---|---|---|
| This route (direct employment) | Your company | One hire or a growing team, a direct relationship | Needs a case assessment first |
| EOR platform | The platform | Fast hiring where a third-party employer is acceptable | A different legal product — the platform becomes the employer; around USD 599 / person / month (published standard pricing, July 2026, subject to change) on top of salary and taxes |
| Polish subsidiary | Your Polish company | A larger local team or operations | One-off setup from €1,000–5,000 plus statutory costs; then the ongoing cost of running a standing entity — accounting, statutory filings, compliance — every month, regardless of headcount |
| B2B contractor | Nobody — a business-to-business contract | A genuinely independent business relationship | Poland’s strengthened labour inspection (2026 reform) can treat B2B that works like employment as employment; a genuine employment contract substantially mitigates that specific risk |
It suits companies employing one person — or a growing team — in Poland who want a direct employment relationship handled locally. It is not the right fit for a large sales team with contracting authority (PE risk), very fast scaling to many people (a subsidiary usually wins), or anyone who wants a third party to be the legal employer (that is what an EOR is for). We will tell you which camp you are in — that is the point of the assessment. Not an EOR. Not a workaround.
FAQ
When it is time to talk to us
Reach out when you have a candidate and want a scope and a number, or when you are comparing this against a subsidiary or a platform and want an honest side-by-side.
Related: the detail on how to hire an employee in Poland, your social-security obligations, and the monthly payroll.
This page is general information about a service, not legal or tax advice. Scope and figures are confirmed for your specific case; the ongoing fee is EUR 300 per employee per month, net of VAT. The specifics of your case are confirmed case by case, with licensed legal and tax advisers where the law requires it.
Related guides
Polish labour law for foreign (US) employers
New to hiring in Poland? No at-will, notice periods, paid leave, sick pay — the Polish Labour Code essentials a US employer needs before an offer.
Read the guide →Permanent establishment risk when hiring in Poland
Hiring a sales or country manager in Poland? A decision-making role can create a permanent establishment (PE) — and no form of employment removes it.
Read the guide →Quick cost estimate
Know the true brutto-brutto cost of a Polish hire before you commit — we size it with you in the assessment.
Request your case assessment