# Employer setup & compliance in Poland — our packages

> A three-step model for foreign employers hiring in Poland: Assessment, Setup, and Ongoing compliance. What each includes, the timeline, and how pricing works — from EUR 300/month.
> Source: https://certapoland.com/employer-setup-compliance/

For employers who want the scope and the price in plain terms. This page is general information, not legal or tax advice.

## The short version

Three steps, three clear scopes — **Assessment → Setup → Ongoing**. You are never buying a vague "service"; you know what you get at each stage.

- **Assessment** is **free to start**.
- **Ongoing** compliance is a **flat fee from EUR 300 / month + VAT**, whatever the salary.

That is the whole model — deliberately simpler than a per-head platform fee or the cost of standing up a Polish subsidiary. And throughout: **you stay the employer, and money never passes through us.**

## The three steps

**Step 1 — Assessment (free to start).** We review your situation, confirm the legal basis for your country, and screen the role's permanent-establishment risk together with a licensed tax adviser. You leave with a recommended model and an honest read on whether this route fits — including if it does not. Genuinely complex cases may need paid advisory work from our partner lawyer and tax adviser, and we tell you that before any cost.

**Step 2 — Setup.** A bilingual employment contract under Polish law, the payer arrangement, the HR documentation a Polish employer needs (personnel files, mandatory information, RODO paperwork), and ZUS registration by power of attorney. Where medical checks and health-and-safety training are required before work starts, we coordinate them.

**Step 3 — Ongoing (from EUR 300 / month + VAT).** Each month we calculate the contributions and the income-tax advance, prepare the filings, and give you the figures and deadlines. **You fund everything directly; no money passes through us.** One invoice, one point of contact, in English and your timezone.

## How pricing works

The ongoing fee is **flat and salary-independent** — you are paying for the work, not a slice of payroll. For one to a handful of hires, this model is built to be proportionate. Exact figures for your case come out of the assessment.

## Your options, honestly compared

| Option | Legal employer | Best for | Main trade-off |
|---|---|---|---|
| **This route (direct employment)** | **Your company** | 1–5 hires in Poland, a direct relationship | Needs a case assessment first |
| **EOR platform** | The platform | Fast hiring where a third-party employer is acceptable | A different legal product — the platform becomes the employer; around **USD 599 / person / month** (published standard pricing, July 2026, subject to change) on top of salary and taxes |
| **Polish subsidiary** | Your Polish company | A larger local team or operations | Roughly **15–20k USD** to set up, **~40k USD a year** to run |
| **B2B contractor** | Nobody — a business-to-business contract | A genuinely independent business relationship | Poland's strengthened labour inspection (2026 reform) can treat B2B that works like employment as employment; a genuine employment contract substantially mitigates that specific risk |

It suits companies hiring one to a few people in Poland who want a direct employment relationship handled locally. It is **not** the right fit for a large sales team with contracting authority (PE risk), very fast scaling to many people (a subsidiary usually wins), or anyone who wants a third party to be the legal employer (that is what an EOR is for). We will tell you which camp you are in — that is the point of the assessment. **Not an EOR. Not a workaround.**

## When it is time to talk to us

Reach out when you have a candidate and want a scope and a number, or when you are comparing this against a subsidiary or a platform and want an honest side-by-side.

Related: the detail on how to [hire an employee in Poland](/hire-employees-in-poland/), your [social-security obligations](/social-security-compliance-poland/), and the [monthly payroll](/payroll-poland-foreign-employers/).

[Book an assessment →](/book-assessment/) · [See pricing →](/pricing/)

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*General information about a service, not legal or tax advice. Scope and figures are confirmed for your specific case; pricing shown is indicative and starts from EUR 300/month + VAT.*